A yellow sticky note with a paperclip on a red background reads, "Still looking for answers?.

Beneficial Ownership Reporting FAQs

Beneficial ownership information must now be reported to the government to increase corporate transparency. Find out exactly what you need to do.

 

Key takeaways:

 

9 FAQs on beneficial ownership reporting

  1. What is beneficial ownership reporting?
  2. What is a reporting company?
  3. Who is considered a beneficial owner?
  4. What information must be reported?
  5. How and where do I file beneficial ownership reports?
  6. What are the reporting deadlines?
  7. What are the penalties for non-compliance?
  8. How do I update beneficial ownership information?
  9. What if I have a complex ownership structure?

 

The year started a new set of reporting requirements that many U.S. businesses must follow. These new guidelines came as part of the Corporate Transparency Act (CTA), a component of the Defense Bill in 2021.

 

Businesses that qualify must now provide initial beneficial ownership reports to the Financial Crimes Enforcement Network (FinCEN) in a timely manner. The requirements aim to cut down on illicit activities like money laundering, tax fraud, and terrorism, and increase corporate transparency.

 

These frequently asked questions break down all the details you need to know for the new beneficial ownership reporting requirements. 

 

  1. What is beneficial ownership reporting?

 

The CTA established guidelines for reporting information about your company’s beneficial owners. These reports give FinCEN a much more accurate picture of who controls or owns the majority of a business and aim to eliminate the practice of creating “shell” companies. These shell companies have long been shields for owners so they could engage in illicit financial activities and other serious crimes.

 

  1. What is a reporting company?

 

Reporting companies must submit beneficial ownership information to FinCEN under the CTA. Not all businesses fall into the reporting company category. 

 

A reporting company is a corporation, limited liability company (LLC), or any other business that must file documents with the secretary of state or similar entity for registration or creation. However, there are a total of 23 exemptions under the CTA, which are as follows:

 

  1. Emisor informador de valores
  2. Autoridad gubernamental
  3. Banco
  4. Cooperativa de crédito
  5. Sociedad de cartera de entidades de depósito
  6. Servicios monetarios
  7. Corredor o agente de valores
  8. Bolsa de valores o agencia de compensación
  9. Otra entidad registrada en la Exchange Act
  10. Sociedad de inversión o asesor de inversiones
  11. Asesor de fondos de capital riesgo
  12. Compañía de seguros
  13. Productor de seguros con licencia estatal
  14. Entidad registrada en la Commodity Exchange Act
  15. Empresa de contabilidad
  16. Utilidad pública
  17. Utilidad del mercado financiero
  18. Vehículo de inversión colectiva
  19. Entidad exenta de impuestos
  20. Entidad que presta asistencia a una entidad exenta de impuestos
  21. Gran empresa operadora
  22. Filial de determinadas entidades exentas
  23. Entidad inactiva

 

If you are a corporation or LLC and don’t align with one of these exemptions, your company must comply with beneficial ownership reporting requirements.

 

  1. Who is considered a beneficial owner?

 

A beneficial owner of a company is an individual who meets at least one of these descriptions:

 

  • Is someone who owns at least 25% of company interests
  • Is someone who exerts substantial control over the company

 

A senior company officer with the authority to appoint or remove officers or is an important decision maker for the business would be considered to exercise “substantial control.”

 

  1. What information must be reported?

 

A few key details about each beneficial owner must be carefully reported to FinCEN to comply with the new regulations:

 

  • Nombre
  • Birthdate
  • Residential address
  • Identification number on a driver’s license, ID card, or passport
  • An image of the ID used

 

In addition, information about the company itself must be reported:

 

  • Legal name
  • Trade names
  • Address of the principal place of business
  • Jurisdiction of registration or formation
  • Taxpayer ID number
  • Whether the report is the initial, corrected, or updated filing

 

Companies created or registered in 2024 and after must also report information for company applicants, individuals who directly file documents that created or registered the business, and individuals who are responsible for such filing. The same information required for beneficial owners is needed for company applicants.

 

  1. How and where do I file beneficial ownership reports?

 

FinCEN has set up an electronic filing system for reporting companies to submit their beneficial ownership information. This system is available as of January 1, 2024. It includes the forms used for filing and instructions for uploading the report and submitting a complete filing to FinCEN.

 

  1. What are the reporting deadlines?

 

Reporting companies must carefully adhere to the deadlines outlined by FinCEN. Otherwise, you could face fines and penalties for non-compliance. Here are the dates to know:

 

  • Companies established before January 1, 2024, have until January 1, 2025, to submit their initial filing to FinCEN.
  • Companies established on or after January 1, 2024, have 90 days from the date they received their notice of creation or registration to file.
  • Companies established on or after January 1, 2025, have 30 days from the date they received their notice of creation or registration to file.

 

  1. What are the penalties for non-compliance?

 

Failure to comply with these deadlines or report accurate, updated, and complete information can lead to civil and criminal penalties. These include civil penalties of up to $500 per day that the violation continues, up to $10,000, or criminal penalties of up to two years of imprisonment and up to $10,000 in fines.

 

  1. How do I update beneficial ownership information?

 

To stay compliant, you must ensure beneficial ownership information stays current. You aren’t required to submit beneficial ownership information annually, but you do have to submit an updated report when information changes. 

 

Businesses have 30 days from the date the information changes to submit a new filing to FinCEN. You may need to submit an update if the company’s beneficial ownership changes, an owner has a new address or ID card, or the company changes its name.

 

If you notice a mistake in your initial beneficial ownership information filing, FinCEN allows 90 days for corrections without facing a penalty for the error.

 

  1. What if I have a complex ownership structure?

 

Before the CTA, there weren’t requirements to ensure that companies with complicated ownership structures reported their ownership information to the government. The new law aims to correct that so there is more corporate transparency.

 

Even the most complex companies must research who their beneficial owners are and gather the required personal information about each applicable individual. This will require a more robust tracking and monitoring system, a deeper understanding of the company’s ownership structure, and a method for alerting you to changes to beneficial ownership information. 

 

Mastering the beneficial ownership reporting requirements

 

The new beneficial ownership reporting requirements can be a challenge for many businesses, as they already face compliance guidelines and rules. When you need assistance meeting your obligations, turn to the team at FinCEN Advisors. We understand how reporting works and how the guidelines impact you. 

 

Contact our team to get started with a simpler reporting process.

 

This ruling, delivered by the Northern District of Alabama on March 1, 2024,
Logo for FinCEN Advisors featuring the text "FinCEN" in large blue and teal letters
Por favor, activa JavaScript en tu navegador para completar este formulario.
Paso 1 de 2

Averigüe rápidamente si su empresa está exenta.

Tome nuestro Test de exención de 4 preguntas para determinar sus responsabilidades en materia de presentación de BOI.

Para empezar, introduzca el nombre de su empresa a continuación:

Introduzca su Detalles.

A teal crescent shape positioned with the open ends
A group of professionals is having a discussion around a conference table related to BOI filing.

Introduzca su Detalles.

Nombre
Este campo tiene fines de validación y no debe modificarse.
A teal crescent shape positioned with the open ends
A group of professionals is having a discussion around a conference table related to BOI filing.

Bienvenido a nuestra demostración en vídeo

Visita interactiva a FinCEN FilePRO

Únase a miles de empresas que confían y utilizan nuestros servicios.

Introduzca su Detalles.

Nombre
Este campo tiene fines de validación y no debe modificarse.
A teal crescent shape positioned with the open ends
A group of professionals is having a discussion around a conference table related to BOI filing.

Introduzca su Detalles.

Nombre
Nombre
Este campo tiene fines de validación y no debe modificarse.
A teal crescent shape positioned with the open ends
A group of professionals is having a discussion around a conference table related to BOI filing.

Bienvenido a nuestra demostración en vídeo

Reproducir vídeo

Únase a miles de empresas que confían y utilizan nuestros servicios.

Ir al contenido